Starboard is a leading firm in the field of Alternative Private Equity Investments in Brazil expanding into Europe. With a commitment to innovation and excellence, we specialize in providing strategic investment solutions to our clients. We are seeking a motivated and organized Administrative Assistant-Coordinator to join our team in Madrid and support our mission of delivering exceptional financial services.
Job Overview: As an Administrative Assistant-Coordinator at Starboard you will play a pivotal role in ensuring the smooth operation of our administrative functions and providing crucial support to the Investment and Administrative team. You will be responsible for a wide range of tasks that contribute to the efficiency and effectiveness of our organization.
Key Responsibilities:
1.Administrative Support:
· Provide comprehensive administrative support, including calendar management, travel arrangements, and expense reporting.
· Assist in the preparation and distribution of reports, presentations, and correspondence.
· Maintain organized electronic and physical filing systems for departmental documents.
2. Coordination and Communication
· Act as a central point of contact for internal and external stakeholders, ensuring timely and professional communication.
· Schedule and coordinate meetings, conferences, and appointments, both internally and externally.
· Facilitate communication within the department and across different teams within the organization.
3. Data Management
· Assist in data entry, data analysis, and the maintenance of databases and spreadsheets.
· Help in gathering, organizing, and presenting data for reports and presentations.
4. Documents Preparation:
· Draft, edit, and proofread documents, including memos, letters, and reports.
· Ensure the accuracy and consistency of documentation.
5. Office Manager
· Order office supplies, maintain inventory, and manage.
· vendor relationships.
· Assist in the onboarding of new employees, including.
·setting up workspaces and providing necessary resources.
6. Qualifications
· Bachelor?s degree in business administration, Finance, or a related field preferred.
· Proven experience in an administrative role, preferably in a financial or investment setting.
· Strong organizational skills with excellent attention to detail.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Excellent written and verbal communication skills in Spanish and English.
· Ability to work independently and prioritize tasks effectively.
· Professionalism, discretion, and a strong work ethic.
· Knowledge of financial and investment terminology is a plus.
7. How to apply
· If you are a highly motivated individual who thrives in a dynamic and collaborative environment, we invite you to apply for the Administrative Assistant-Coordinator position at Starboard. Please submit your resume, cover letter, and any relevant certifications to:
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· Starboard is an equal opportunity employer. We value diversity and are committed to creating an inclusive workplace for all employees.